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Surfstage Festival 

1. Your personal data – what is it? 

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). 

2. Who are we?  

SurfStage Festival is the data controller (contact details below).This means we decide how your personal data is processed and for what purposes. 

3. How do we process your personal data? 

Surfstage Festival complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: - 
* To enable us to record interest and attendance at the festival  
* To administer records of volunteering. 
* To fundraise and promote the interests of Surfstage Festival  
* To manage our team and volunteers;  
* To maintain our own accounts and records (including the processing of gift aid applications where applicable); 
* To inform you of news, events, activities and services related to Surfstage Festival. 

4. What is the legal basis for processing your personal data? 

Surfstage Festival process your personal data on the following legal bases:
* We obtain your explicit consent so that we can keep you informed about Surfstage Festival news, events, activities and services.
* Some processing is necessary to carry out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement [Article 6.1(c)]. 

5. Sharing your personal data 

Your personal data will be treated as strictly confidential and will only be shared with other members of the team for purposes connected with the festival. Data may also be shared in compliance with our legal responsibilities. 

6. How long do we keep your personal data? 

We keep data for a maximum of 7 years. 

7. Your rights and your personal data  

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
* The right to request a copy of your personal data which we hold about you;  
* The right to request that we correct any personal data if it is found to be inaccurate or out of date;  
* The right to request your personal data is erased where it is no longer necessary for us to retain such data; 
* The right to withdraw your consent to the processing at any time;
* The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability);
* The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; 
* The right to object to the processing of personal data, (where applicable);
* The right to lodge a complaint with the Information Commissioners Office. 

8. Further processing 

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. 

9. Contact Details 

To exercise all relevant rights, queries or complaints please in the first instance contact the SurfStage Festival Team at: 

Last Updated June 2024

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